Managing print infrastructure is becoming more of a burden for IT teams.
Traditional setups rely on on-site servers, manual upkeep and fragmented security, all of which demand time, budget and resources. As hybrid and remote working become standard, these systems are starting to fall short.
For IT leaders under pressure to simplify operations, reduce risks and support flexible working, it’s time to rethink how print is managed. Cloud Print Management offers a practical alternative that removes complexity and brings greater control.
What is Cloud Print Management?
Cloud Print Management shifts your print infrastructure to the cloud. It replaces on-premise servers with a fully hosted, serverless setup that’s designed for today’s mobile and distributed teams.
Solutions like like uniFLOW Online and PaperCut Hive give employees the freedom to print securely from any device, in any location. Meanwhile, IT teams gain central visibility and control over users, policies, print activity and security.
This approach not only supports Zero Trust strategies but also reduces costs, simplifies support and ensures consistent user experiences across the organisation.
Let’s look at how Cloud Print Management can solve real business problems:
Common challenges. Smart solutions.
“We’ve got hybrid workers who need to print in the office and at home.”
Cloud Print Management makes this easy. Employees can send print jobs from a home device and release them securely when they arrive at the office. There’s no need for VPNs, local print servers or complex setup—just a consistent experience, wherever they’re working.
Behind the scenes, Zero Trust principles keep every document safe. Each job is encrypted, authenticated and protected from unauthorised access. With built-in user authentication and document-level security, sensitive data stays secure across every print environment.
“Our IT team is stretched and tired of managing multiple print servers.”
Cloud Print Management removes the need for local server maintenance, driver updates and one-off fixes. Everything is controlled centrally; print drivers are updated once, policies are applied automatically and new users can be onboarded in minutes.
That means fewer support tickets and more time for your team to focus on strategic work.
“We need better insight into who’s printing what – and where.”
With built-in dashboards and reports, you can track print activity by user, team or device. This gives you full visibility over volumes and usage patterns. From there, you can apply smart rules—such as default duplex or colour restrictions—to reduce waste and cut costs.
It also helps support your environmental goals. By reducing unnecessary output and encouraging responsible behaviour, Cloud Print Management plays a clear role in your wider sustainability strategy.
Why Choose Cloud Print Management?
Simplifies infrastructure
Integrates seamlessly with leading MFD brands, including Ricoh, Konica Minolta, and Canon
Reduces hardware and energy costs
Supports hybrid and mobile work
Strengthens data security with Zero Trust security principles
Enables consistent user experience
”Switching to cloud print with Agilico has transformed the way we work. Our print jobs are secure, accessible from anywhere, and managed with Zero Trust security. The Agilico Zero MFDs have also helped us reduce costs and support our sustainability goals. We couldn’t be happier!
Curious about what cloud print could do for your business?
Discover how Cloud Print Management offers a smarter, simpler way to manage print across your organisation.
