What manual processing
really costs

Expose the true price of invoices and POs

Manual invoice and PO processing takes time your finance team shouldn’t have to spend.

The real cost hides inside routine admin, slow approvals and repeated manual steps. Across the year, that hidden effort grows into a significant burden. Our finance automation calculator helps you uncover it.

Once you enter a few quick details about your team and your monthly volumes, the calculator highlights how much time manual processing consumes and the difference automation could make. It also shows the potential savings you unlock with Agilico Verify or Agilico POP, using conservative efficiency levels to keep the results realistic.

Agilico’s automation tools streamline your workflow, improve accuracy and free your team from low-value admin. The calculator gives you a clear view of the opportunity.

Complete it below to see your personalised results.

Email

This field is for validation purposes and should be left unchanged.

This field is hidden when viewing the form

Automated Item Cost

Agilico Verify RRP £1.00 per invoice

Please enter your details

Contact Name(Required)

Organisation(Required)

Email(Required)

About your finance systems and team

Your details help us calculate your personalised savings. Only aggregated data is used for benchmarking.

Finance System(Required)

Please enter the name of the Finance system you use

Number of full-time AP staff(Required)

Include anyone who processes invoices or POs as part of their role, even if it’s not 100% of their time.

Average annual salary per AP staff member(Required)

Use the average base salary. The calculator adds a standard uplift for NI, pensions and tax

How many invoices and POs do you process, and how long do they take?

Invoices and POs processed each month

Total number of supplier invoices and purchase orders handled in a typical month

Average time to process each invoice or PO

Average end-to-end time spent per item, including checks, approvals and manual handling

This field is hidden when viewing the form

Hours spent processing invoices and POs each year

Estimated total staff hours spent on manual processing across a full year

This field is hidden when viewing the form

Working days spent each year

Hours converted into working days, based on a 5-day, 37.5-hour working week

This field is hidden when viewing the form

Estimated manual cost per invoice

Average labour cost to process a single item using your current manual workflow

This field is hidden when viewing the form

Estimated annual manual processing cost

Total cost of staff time, including uplift for NI, pensions and tax

Estimated savings with Agilico Finance Automation

This field is hidden when viewing the form

Estimated annual cost savings with Agilico’s finance automation tools

Reduction in labour and processing cost, including the cost of the automation solution

This field is hidden when viewing the form

Estimated annual time saved (hours)

Hours saved each year with Agilico Verify or POP

This field is hidden when viewing the form

Estimated annual time saved (working days)

Time saved converted into working days

This field is hidden when viewing the form

Calculations to Hide

This field is hidden when viewing the form

Annual Staff Costs

Inc 20% on-cost uplift (NI, pension, overheads)

This field is hidden when viewing the form

Annual Staff Time (Mins)

No FTE x 1,760 annual working hours x 60 minutes

This field is hidden when viewing the form

Staff Cost per Hour

Annual FTE costs / 1760

This field is hidden when viewing the form

Staff Cost per Minute

Annual FTE costs / Annual Staff Time / No FTE

This field is hidden when viewing the form

Annual Service charge per item

£120 Annual Service charge per item

This field is hidden when viewing the form

Minutes to process an invoice with Verify

Based on a 75% time saving compared to your current average

This field is hidden when viewing the form

Verify Time Cost

Based on automated processing time and staff costs

This field is hidden when viewing the form

Estimated cost per invoice or PO with automation

Average processing cost with Verify or POP, including solution and staff time

This field is hidden when viewing the form

Manual vs Verify Unit Saving

Manual unit costs - Verify & Verify labour costs

This field is hidden when viewing the form

Unit Saving %

Verify unit Savings / Manual unit costs

This field is hidden when viewing the form

NEW Monthly Items

This field is hidden when viewing the form

Annual Items

Estimated invoices currently processed each year

This field is hidden when viewing the form

NEW Item Time Mins

This field is hidden when viewing the form

NEW Annual Time Mins

This field is hidden when viewing the form

NEW Annual Time Hours

This field is hidden when viewing the form

NEW Annual Time Days

This field is hidden when viewing the form

New Manual Unit Cost

This field is hidden when viewing the form

New Manual Annual Cost

This field is hidden when viewing the form

New Item Cost Saving

This field is hidden when viewing the form

New Annual Cost Saving

This field is hidden when viewing the form

Low Volume Saving

This field is hidden when viewing the form

New Time Saved Hours

This field is hidden when viewing the form

New Time Saved Days

This field is hidden when viewing the form

New Annual Item Service Charge

This field is hidden when viewing the form

New Unit Saving %

Workplace technology and expertise you can trust.