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What is Verify for iplicit?

iplicit is an up-and-coming finance system that is ideal for businesses that have outgrown the starter-level cloud and on-premise systems.

With greater flexibility, and enhanced levels of reporting and workflow capabilities, iplicit is a great system for growing businesses. In fact, it already has some level of invoice processing capability built in.

However, to be able to process your invoices, the data needs to be in the system in the first place. You need to be confident that every invoice is in the system, and that the data for that invoice has been captured accurately. With higher numbers of goods and services being purchased, manually entering this data into the system becomes more and more time-consuming. Additionally, not only do you need to enter the data in, but you also need to guarantee that every invoice is coded to the appropriate department, project, cost code or nominal code.

This is where Verify can help.

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Verify is a cloud-based automated invoice processing system that helps make invoice processing easy.

The invoice processing system intelligently captures the header and line items from your supplier invoices, automatically matches to the relevant purchase order/s and routes any exceptions for approval.  Where orders are not available, invoices are coded, routed for approval by fully customisable routes and automatically posted to iplicit.

Verify gives you the confidence that the data posted to your finance system is approved, correct and ready for payment. The system allows you to maintain control throughout the process, knowing exactly where each invoice is and where it has been. Plus, Verify has flexible reporting capabilities, allowing you to create customisable accounts payable reports that are suitable for your specific business requirements.

Save a significant amount of time processing invoices
Reduce supplier invoice processing errors
Invoices are easier to access and track
Avoid late supplier payment fees
Free up staff resources across the business
Improve your financial reporting capabilities

Don’t just take our word for it…

Verify has allowed us to redirect time towards other tasks rather than invoice processing. This is key, and allows us to scale up our capabilities based on existing team capacity.

Anna OsborneCommercial and Finance Director at Lendology

The best features of Verify are the simplicity of the system and the automation of the process. It is something that I don’t really have to think about anymore. It’s a simple, clean, stress-free process.

Ed LuckingFinance Manager at Grant Associates

We are really happy with Verify and the support we get on it. It has worked really well for us and we are happy users.

Katarina KyselaFinance Manager at Top Banana

Before month-end, I can get a significant number of invoices posted to our finance system the day before in the space of an hour, compared to a whole day’s work beforehand.

Jeremy BarberPurchase Ledger Administrator at The Inn Collection Group
Customer Stories

How does Verify Compare to Existing iplicit Functionality?

1

Identify duplicates and potential duplicates.

iplicit With Verify

iplicit Standalone

2

Automatically notify and remind approvers that they have an invoice to action.

iplicit With Verify

iplicit Standalone

3

No need to print or email invoices for processing.

iplicit With Verify

iplicit Standalone

4

Image automatically saved against the transaction.

iplicit With Verify

iplicit Standalone

5

Full audit trail of approvals and processing.

iplicit With Verify

iplicit Standalone

6

Automated posting of header and line-item data to iplicit.

iplicit With Verify

iplicit Standalone

7

View invoice no matter where it is in the process.

iplicit With Verify

iplicit Standalone

8

Immediate visibility of invoice after it is received/scanned.

iplicit With Verify

iplicit Standalone

9

Auto-posting of purchase order invoices if they match.

iplicit With Verify

iplicit Standalone

10

Multi-level approvals by line.

iplicit With Verify

iplicit Standalone

11

Customisable invoice routing.

iplicit With Verify

iplicit Standalone

Functionality

iplicit with Verify

iplicit Standalone

Identify duplicates and potential duplicates.

Automatically notify and remind approvers that they have an invoice to action.

No need to print or email invoices for processing.

Image automatically saved against the transaction.

Full audit trail of approvals and processing.

Automated posting of header and line-item data to iplicit.

View invoice no matter where it is in the process.

Immediate visibility of invoice after it is received/scanned.

Auto-posting of purchase order invoices if they match.

Multi-level approvals by line.

Customisable invoice routing.

Harness the power of Accounts Payable Automation

Discover how Agilico’s Verify can support you on your journey towards digital transformation.

Book a Demo

How does Verify for iplicit work?

Intelligent Data Capture

The process begins when an emailed invoice arrives into the system. Verify intelligently captures relevant header and line item data from each invoice, including supplier name, invoice number, invoice date, PO number, net, VAT and gross. All submitted invoices are available instantly in the system, no more waiting for hours and hours for them to appear.

This saves you and your employees a significant amount of time typing invoice data directly into iplicit and ensures the data posted to your system is correct. Verify removes the need to print out your invoices or email them around the business for processing.

Verify will also identify if an invoice is a duplicate or a potential duplicate, where it may have either the same invoice value in a similar date range or the same invoice number with a different value or date. This reduces your chances of making duplicate payments, saving you both time and money and the tricky task of trying to claw the money back.

Auto-Posting of Purchase Order Invoices if they Match

If there is a relevant purchase order for an invoice, Verify will automatically post fully matched invoices, enabling straight-through processing. This means your staff no longer need to manually match invoices to POs, saving them time.

Customisable Invoice Routing with Multi-Level Approvals

Verify allows you to have up to three levels of value-based approvals and unlimited approval routes if an invoice does not match a purchase order. The system allows flexible invoice routing by account codes, suppliers, projects or any dimensions that you may use. Custom routes can also be created where standard codes and dimensions do not emulate your approval process.

In this way, Verify is designed to fit your specific business processes and allows you to control exactly who can take action on an invoice. Additionally, if a colleague leaves, moves departments, or if you have any new starters, it is easy to update the user responsible for different tasks. Verify allows unlimited users as standard, so everyone who needs to be on the system can be.

Easy and Controlled Coding Functionality

A common error a lot of businesses make is accidentally coding invoices to the incorrect area, causing accidental overspending on budgets. Verify makes coding more visible, all staff can see exactly what codes have been selected and which areas of the business they apply to. This means that invoices can be sent back if the coding is incorrect before committing to iplicit. This reduces errors and overspending on values posted to incorrect budgets.

Invoice Approval From Anywhere

Remote and hybrid working brings new ways of processing invoices. If your business previously printed out invoices and left them on colleagues’ desks for approval, there would now be a delay if that person was out of the office. Switching to emailing invoices may reduce the time to view invoices, but it is also less controlled. Likewise, for businesses with multiple offices spread across the UK and even the world, posting invoices to these locations consumes time and could result in invoices being paid late.

With Verify, however, the relevant employees get their invoices for approval instantly. Verify is cloud-based with access via web browser, meaning anyone with a computer, laptop or even mobile phone can approve their invoices from anywhere at any time. When an employee has actions to take on an invoice, an email is sent out, with automated reminders for those slower to respond. This means your invoices are ready for payment sooner, reducing late payments, and ensuring only the correct employees approve their own invoices.

Automated Posting to iplicit

Once an invoice has been fully coded and approved it is automatically posted to iplicit. This means you no longer have to spend your valuable time manually typing in invoice data into your system.

Audit Trail Accessible At All Times

Verify allows you to see all the steps on an invoice’s journey, from the point of receiving the invoice into the system, getting it coded and approved, through to posting. You can even see who has simply looked at an invoice. This means you can maintain control over your finances, and it comes in handy at year-end.

Customisable Reporting Functionality

Every finance function needs a strong and easy-to-use reporting functionality to help you to stay in control of your finances. Verify’s reporting tool allows you to create a variety of reports to suit your needs.

Verify’s users have created reports that help them understand how much they owe to each supplier that month, reports that show how much they have spent against certain departments, projects, cost centres, etc., and even a report that helps them with payment practices reporting. Some users also find it useful for seeing exactly where each invoice is in the process, and can also prompt other Verify users to finish processing some invoices so they are ready for payment before month-end.

Free Supported Implementation and Ongoing Support

Verify comes with completely free set-up and training. We also provide system support from 9-5.30 Monday-Friday as well as installations after hours if required. Verify is regularly updated, all updates to Verify are free and occur after hours, so you will never have any downtime. We always make you aware of any upcoming enhancements so you can prepare in advance.

Verify Customer Stories

Watch the Online Verify Demo

Harness the power of Accounts Payable Automation

Discover how Agilico’s Verify can support you on your journey towards digital transformation.

Book a Demo