Automated Invoice Processing for Education

Spend less time entering invoices and chasing approvals.

Agilico Verify automates invoice processing for schools, multi-academy trusts, colleges and universities. Capture invoice data, match purchase orders and route approvals before posting approved information to your finance system.

Reduce manual work and give your finance team greater visibility over every invoice.

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Save a significant amount of time processing invoices

Reduce supplier invoice processing errors

Make your invoices easier to access and track

Avoid late supplier payment fees

Free up resources to concentrate on scaling up your business

Improve your financial reporting capabilities

Find Out How Verify Works

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Goodbye, manual invoice processing. Hello, Verify.

Verify is a cloud-based automated invoice processing system that helps make invoice processing easy for schools, colleges, and universities.

Connect Verify to your finance system

Verify integrates with finance systems including Xero, QuickBooks, Sage 50, Sage 200 and IRIS Financials, helping your team reduce manual data entry and manage invoice approvals. Speak to us about the integration available for your system.

So how does it work?

Verify streamlines invoice processing by capturing and matching data automatically. It routes exceptions for approval and ensures the data posted to your finance system is approved, correct and ready for payment. With full visibility and flexible reporting, Verify helps to prevent fraud and lets you stay in control every step of the way.

With Verify, education teams can focus on strategic priorities like managing budgets effectively and supporting student outcomes, while slow, repetitive tasks are seamlessly automated.

Manage invoices across your school or trust

For multi-academy trusts and education groups, managing invoices across several sites can mean chasing approvals and working with inconsistent processes.

Verify helps you centralise invoice processing, standardise workflows and track progress across your organisation. Your finance team gains greater visibility, while colleagues can review and approve invoices wherever they work.

For schools seeking to enhance their sustainability efforts, Verify also supports eco-friendly operations by reducing the reliance on paper-based processes.

Supercharge Your School's Invoice Processing

How Verify works

Capture invoice data

Verify extracts key information from incoming supplier invoices, reducing manual entry.

Match and check

Invoice information is checked against available purchase orders and receipts, where supported by your integration.

Review and approve

Exceptions and invoices requiring approval go to the relevant colleagues.

Post and track

Approved invoice data passes to your finance system, with access to invoices and their audit trail.

”It’s significantly reduced our invoice processing time, improved accuracy and consistency, and given our team more time to focus on work that really matters. We love it.
Trust Management AccountantAlpha Trust

Read the Full Case Study

Avoid Late Fees

Manually processing paper invoices increases the risk of late fees. Automating the process allows you to keep track of due dates and prioritise invoice payments.

Negotiate Discounts

By tracking invoices you can negotiate discounts with suppliers for early payments, ensuring that you always meet your commitments.

Agile Paper-Free Processing

The process can be 100% electronic, with no need for paper. You can also process invoices from anywhere, anytime.

Reduce Errors

By automating the extraction of data from an invoice you can significantly reduce the risk of typos, which can lead to incorrect payments and supplier queries.

Cut Unnecessary Waste

Many companies continue to print digital invoices before manually processing them – shifting to automated invoice processing removes the need to print, reducing unnecessary waste and costs.

Prevent Fraud

Automated Invoice Systems can validate supplier details on your finance system, reducing the risk of fraud.

Free up Resources

Not having to extract data from an invoice manually and check it against the purchase order line by line significantly reduces processing time. >90% of your time spent keying in hundreds of invoices can be saved.