Claim your complimentary ISBA Print & Document Management Health check
Agilico are proud to be partnering with ISBA, helping many independent schools to build robust, cost-effective print infrastructures for the creation of high-quality printed learning materials, as well as implementing document scanning, information workflow and management solutions.
Over recent years we have seen a significant shift in the use of the office printer and humble photocopier. No longer are these devices simply used to churn out paper. The latest generation of Multifunctional Devices or MFDs are now the utility player of the modern day school – agile and flexible in their capabilities, and able to deliver more integrated workflows for greater efficiencies.
Indeed, Agilico’s own research across our customer base reveals the appetite for “Paperlite” processes, with the need for more robust and agile digital workflows now driving a greater adoption of MFDs. The ability to capture, edit and distribute documents intuitively from the MFD directly into core business systems such as SIMS, Finance, HR or CRM is a key part of that step change.
Schools want to optimise their processes by driving out unnecessary costs, time and risk from traditional paper intensive tasks, ultimately delivering stronger information management and a better service.
Just some of the independent schools we work with…
Driving the best educational outcomes while facing funding pressure and growing class sizes is an ongoing challenge for schools, as well as higher and further education.
Added to this are common operational issues of staff not knowing where to save documents and reports, problems with efficient document searching and retrieval, masses of folders in no central digital location, concerns around data compliance, making sure official communications are distributed to parents and SLTs effectively, inadequate print infrastructures for the creation of high-quality learning materials… the list goes on.
As a result of this, printing and imaging infrastructure is no longer seen as merely a facilities service, but more a strategic asset that requires detailed management. Not keeping up to date with your printing and imaging fleet can prove costly, as old devices tend to have considerably higher running costs with no method of auditing or controlling usage, as well as very few integration capabilities with modern technology systems.
Unmanaged printing processes can typically amount to 3% of revenue, sometimes more, and half of this is regularly unaccounted for.
Helping Independent Schools like yours…
Time for a health check?
It is important to acknowledge that, over time, many schools have seen their printing and imaging landscape evolve in an unstructured way, with desktop devices popping up like mushrooms while offering little control or alignment to wider needs. These devices are often from a range of suppliers, making support and supply chain management even more challenging and costly.
These environments are no longer fit for purpose. A simple, no obligation “health check” from Agilico can help a school understand the impact its current systems are having, and identify the cost, time and efficiency savings that can be made.
Replacing unmanaged devices with a tailored, managed solution from a single provider can deliver huge gains in productivity and efficiency, delivering significant returns – typically 30-40%.