Power Up Your Purchase Order Processing

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As a growing business, you’ll know that keeping control over purchasing and spending is a balancing act. Without a streamlined and efficient system, purchase order processing can quickly become unmanageable.

What if technology could simplify requesting, approving, ordering and tracking, while seamlessly integrating with your finance system to deliver visibility and control over your purchasing activities?

Introducing Agilico POP…

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Inefficient and Costly Purchasing

Hello
Agilico POP.

Agilico POP is a cloud-based purchase order processing system that helps make the purchasing process easy.

Agilico POP enhances purchasing by streamlining the purchase request, approval, ordering and tracking. It ensures purchase orders are correctly matched with invoices and deliveries, reducing errors and preventing duplicate payments.

With full visibility and real-time reporting, Agilico POP helps prevent overspending, ensures compliance with company policies and keeps you in control at every stage.

Download the POP Product Sheet

Take Control of Your Spend.

Would you like to reduce business spend? Many organisations lose thousands each year to overspending and ghost spend.

Ghost spend happens when purchases are made outside of the agreed process. These costs slip through without approval or visibility, creating waste and hidden risk.

Agilico POP helps you stop this. With real-time visibility and approval workflows, you gain full control of every purchase request.

No unauthorised spending, no duplicate payments, no surprises.

5 Simple Steps.

1. Search

The shopper can search for the item they want to purchase or create it if it doesn’t exist, and add it to their basket. When they’re ready, they can select all the items they wish to buy and add them to a request.

2. Request

In the request they can edit, add a reason for buying, add an expected delivery date and mark it as confidential. Once ready, they can select ‘Done’ and send the request for approval.

3. Approval

If the request is within the shopper’s personal approval limit, an order is created immediately and sent to the supplier. If it is outside the limit, the request is sent to a manager for approval before being sent to the supplier.

4. Receipt

When goods are received they can be receipted against the order. Not everything has to be receipted.

5. Invoice

When the invoice is received, our Verify software checks it against the order. If it matches, the invoice is posted automatically, and the order closed.

(Note: Automated matching and posting require Verify. Without it, invoices will need to be processed manually.)

Efficient.

With Agilico POP, businesses can focus on high-impact tasks that drive growth while ensuring purchasing processes are handled smoothly.

By reducing manual data entry, eliminating approval delays, and providing real-time visibility, Agilico POP keeps purchasing moving efficiently. Approval routing and reminders ensure orders are processed without unnecessary hold-ups.

Agilico POP also integrates with Agilico Verify, our 5-star rated automated accounts payable solution that helps make invoice processing easy.

As part of our Make Work Easy suite, Agilico POP and Verify work together to deliver a reliable, end-to-end procurement experience you can trust.

Harness the Power of Invoice Processing

Scalable.

With Agilico POP, your business can effortlessly manage increasing purchase order volumes without needing to grow the size of your team.

The system scales seamlessly with your business, ensuring that as your operations grow, Agilico POP grows with you.

Secure.

Agilico POP gives you full visibility of every purchase order, reducing the risk of fraud and unauthorised spending.

Permission-based access controls ensure only approved users can create, modify, or approve purchase orders, while audit trails track every action for accountability.

This visibility also eliminates ghost spend by ensuring every purchase is authorised and tracked.

No hidden costs, no wasted budgets.

Download the POP Product Sheet

Flexible.

Agilico POP gives you the freedom to manage purchase orders anytime, anywhere. Whether you’re in the office, working remotely, or on the move via a mobile web browser, you can create, approve, and track POs with ease.

Seamless integration with your finance system ensures your purchasing data is always up to date, making approvals and reporting effortless.

Designed for modern businesses, Agilico POP adapts to your workflow, keeping purchasing seamless wherever you are.

Affordable.

Automating your purchasing processes is a game-changer. The average cost of processing a PO manually is around £70.

With purchase order automation, this can be reduced by 50% to 80%. For a company handling 1,000 POs a year, that means potential savings of £35,000 to £56,000 annually.

And it’s not just about cost – automation can cut processing time by 50%, turning lengthy manual tasks into a faster, more efficient workflow. That’s more time for your team to focus on what really matters.

Real Cost Control.

Agilico POP is already delivering measurable results for organisations that want to take control of their spend.

By cutting manual effort, reducing admin tasks, and enforcing approval workflows, POP helps finance teams realise savings and efficiency gains.

Organisations processing 1,000+ POs a year are reporting savings of tens of thousands annually.
Month-end close is faster, with fewer invoice queries and reduced reconciliation effort.
Ghost spend has been eliminated through enforced approvals and real-time oversight.

With POP, cost control moves from being a challenge to a strength. Every purchase becomes visible, authorised and aligned to budget.