Automated Invoice Processing
for
Xero
As a growing business, you’ll know that managing an increasing number of supplier invoices can be a demanding task.
As your business scales, so does the number of bills and supplier invoices requiring input into Xero, and with that comes more time and effort spent managing them.
With more suppliers, multiple cost centres, and more employees involved in the approval process, invoice processing can quickly become overwhelming and take focus away from what really matters – running your business. That’s where automated invoice processing for Xero can make a real difference. Introducing Agilico Verify…
Verify is a smart automation tool that streamlines how invoices are captured, approved, and entered into Xero.
Verify enhances Xero by intelligently capturing invoice data and matching invoices to PO’s automatically. It routes exceptions for approval and ensures the data posted to Xero is approved, correct and ready for payment.
With full visibility and flexible reporting, Verify helps to prevent fraud and lets you stay in control every step of the way.
Save a significant amount of time processing invoices
Reduce supplier invoice processing errors
Invoices are easier to access and track
Avoid late supplier payment fees
Free up resources to concentrate on scaling up your business
Improve your financial reporting capabilities
8 Simple Steps.
1. Receive
Supplier sends you an invoice via physical or electronic mail.
2. Capture
Invoice is scanned and converted into a digital document.
3. Extract
System automatically extracts key details, such as invoice number, PO number, line items.
4. Match
If a relevant PO is available, the invoice is matched to the PO and then posted into Xero.
5. Exceptions
Anything that can’t be matched is sent for manual processing.
6. Approval
Coding is applied to the invoice, and then it’s sent to the relevant colleagues for manual approval.
7. Posting
Invoice information is posted to Xero.
8. Archive
Once payment is complete, the invoice is always accessible with a full audit trail within Verify.
Efficient.
With Verify’s automated invoice processing for Xero, businesses can prioritise the strategic tasks that drive growth, while slow, repetitive tasks are seamlessly automated.
By eliminating manual data entry and line-by-line verification, processing time can be reduced by up to 90%.
Verify also integrates directly with Agilico POP, our cloud-based purchase order processing solution that helps make the purchasing process easy.
As part of our Make Work Easy suite, Verify and POP work together to deliver a reliable, end-to-end procurement experience you can trust.
Scalable.
With Verify, your business can effortlessly manage an influx of supplier invoices without the need to expand your team.
The system seamlessly scales with your business, ensuring that as your operations grow, Verify grows with you.
“I wouldn’t be able to do all my current responsibilities if I didn’t have Verify. This just highlights how little time the process takes now. I am still able to do the process myself and it really takes no time out of my workday to use.”
Finance Manager, Grant Associates
Secure.
With Verify for Xero, businesses benefit from improved visibility across the entire approval process, helping to prevent fraud.
Monitoring the status of invoices is a breeze, allowing finance teams to respond to queries in an instant. And with easy access to the latest invoice data, decision-makers can make smart, informed choices.
“Verify has saved us significant time and given us the added value of audit history on every invoice. It has transformed the way we process invoices.”
Finance Assistant, Ferne Animal Sanctuary
Flexible.
Verify gives you the freedom to process your supplier invoices anytime, anywhere. Whether you’re in the office, at home, in a café, or on the train, handle your invoices your way.
Verify’s cloud-based automated invoice processing for Xero offers flexible work options tailored to your business needs, making it perfect for hybrid teams and people on the go.
“We have been working on reducing our carbon footprint and using Verify has allowed us to become more environmentally friendly by cutting down on the amount of printing we do.”
Financial Controller, Foundation of Light
Affordable.
Market research suggests that, on average, it costs £4-25 to process an invoice manually.
With an automated invoice processing solution for Xero, this can be significantly reduced to less than £1 per invoice.
“From a usability and cost perspective, Agilico Verify was the best fit for us. It slotted in really well to our existing processes.”
Finance Manager, Top Banana
Read the Full Case Study”Implementing Verify has transformed our invoice processing for Xero. The system is user-friendly, efficient, and has reduced manual entry, allowing us to focus on more strategic tasks.
Financial ManagerThe Skills Federation
Get Verified.
Watch the demo video to discover how automated invoice processing for Xero with Verify can supercharge your invoicing and make your organisation’s invoice processing and approvals easy.
Find out more and book a personalised, in-depth demo with one of our Verify specialists today.
Why Verify?
Free and Regular Updates – Anything from bug fixes to brand-new powerful features.
Simple Speedy Install – Only takes 3-4 hours and is completed by us, for free.
Unlimited Data Storage – Never worry about running out of space to store your invoices.
On Tap Support – Account Manager and software support included as standard and available Monday-Friday 9-5.30.
Expert Advice Always Available – Guided training is included in set-up and refresher training is available at no additional charge.
Take a Closer Look…
Download the Verify Product Sheet
Your Step-by-Step Guide: Building a Business Case for Accounts Payable Automation
Streamline Purchase Order Processing with Agilico POP
Blog Post: Could Verify be the Perfect Candidate for Your Accounts Payable Team?
Interested?
Harness the power of Accounts Payable Automation for
Xero
Discover how Agilico’s Verify can support you on your journey towards digital transformation.
