Automated Invoice Processing
for
QuickBooks Online
As a growing business, you’ll know that managing an increasing number of supplier bills in QuickBooks can be a demanding task.
As your business scales, so does the complexity of supplier transactions. Multi-line bills, items that need matching to purchase orders, and multi-level approvals can quickly become challenging to manage. This is where Agilico Verify comes in…
Verify is an intelligent invoice processing automation solution for QuickBooks that streamlines how bills are captured, matched, coded, and approved.
Designed to handle even the most complex bills, Verify automatically captures bill data, matches bills to purchase orders, and routes them through configurable multi-level approval workflows. Whether it’s a simple bill or a multi-line transaction spanning several departments, Verify ensures that everything is accurate, approved, and ready to post into QuickBooks.
With full visibility, flexible reporting, and a complete audit trail, Verify keeps your accounts payable process under control, freeing your team to focus on growing your business rather than chasing approvals or manually reconciling bills.
Save a significant amount of time processing invoices
Reduce supplier invoice processing errors
Invoices are easier to access and track
Avoid late supplier payment fees
Free up resources to concentrate on scaling up your business
Improve your financial reporting capabilities
8 Simple Steps.
1. Receive
Supplier sends you an invoice via physical or electronic mail.
2. Capture
Invoice is scanned and converted into a digital document.
3. Extract
System automatically extracts key details, such as invoice number, PO number, line items.
4. Match
If a relevant PO is available, the invoice is matched to the PO and then posted into QuickBooks.
5. Exceptions
Anything that can’t be matched is sent for manual processing.
6. Approval
Coding is applied to the invoice, and then it’s sent to the relevant colleagues for manual approval.
7. Posting
Invoice information is posted to QuickBooks.
8. Archive
Once payment is complete, the invoice is always accessible with a full audit trail within Verify.
Efficient.
With Verify’s automated invoice processing for QuickBooks, businesses can prioritise the strategic tasks that drive growth, while slow, repetitive tasks are seamlessly automated.
By eliminating manual data entry and line-by-line verification, processing time can be reduced by up to 90%.
Verify also integrates directly with Agilico POP, our cloud-based purchase order processing solution that helps make the purchasing process easy.
As part of our Make Work Easy suite, Verify and POP work together to deliver a reliable, end-to-end procurement experience you can trust.
Scalable.
With Verify, your business can effortlessly manage an influx of supplier invoices without the need to expand your team.
The system seamlessly scales with your business, ensuring that as your operations grow, Verify grows with you.
“I wouldn’t be able to do all my current responsibilities if I didn’t have Verify. This just highlights how little time the process takes now. I am still able to do the process myself and it really takes no time out of my workday to use.”
Finance Manager, Grant Associates
Secure.
With Verify for QuickBooks, businesses benefit from improved visibility across the entire approval process, helping to prevent fraud.
Monitoring the status of invoices is a breeze, allowing finance teams to respond to queries in an instant. And with easy access to the latest invoice data, decision-makers can make smart, informed choices.
“Verify has saved us significant time and given us the added value of audit history on every invoice. It has transformed the way we process invoices.”
Finance Assistant, Ferne Animal Sanctuary
Flexible.
Verify gives you the freedom to process your supplier invoices anytime, anywhere. Whether you’re in the office, at home, in a café, or on the train, handle your invoices your way.
Verify’s cloud-based automated invoice processing for QuickBooks offers flexible work options tailored to your business needs, making it perfect for hybrid teams and people on the go.
“We have been working on reducing our carbon footprint and using Verify has allowed us to become more environmentally friendly by cutting down on the amount of printing we do.”
Financial Controller, Foundation of Light
Affordable.
Market research suggests that, on average, it costs £4-25 to process an invoice manually.
With an automated invoice processing solution for QuickBooks, this can be significantly reduced to less than £1 per invoice.
“From a usability and cost perspective, Agilico Verify was the best fit for us. It slotted in really well to our existing processes.”
Finance Manager, Top Banana
Read the Full Case Study”Everything we expected of Verify, it has delivered. It’s really helped all of our processes and made our accounts payable team very happy. It has changed their job role from data inputting to now reviewing and analysing, the things they want to do. And it has improved processes for teams across the business.
Financial ManagerCalfordseaden
Get Verified.
Watch the demo video to discover how automated invoice processing for QuickBooks with Verify can supercharge your invoicing and make your organisation’s invoice processing and approvals easy.
Find out more and book a personalised, in-depth demo with one of our Verify specialists today.
Why Verify?
Free and Regular Updates – Anything from bug fixes to brand-new powerful features.
Simple Speedy Install – Only takes 3-4 hours and is completed by us, for free.
Unlimited Data Storage – Never worry about running out of space to store your invoices.
On Tap Support – Account Manager and software support included as standard and available Monday-Friday 9-5.30.
Expert Advice Always Available – Guided training is included in set-up and refresher training is available at no additional charge.
Take a Closer Look…
Download the Verify Product Sheet
Your Step-by-Step Guide: Building a Business Case for Accounts Payable Automation
Streamline Purchase Order Processing with Agilico POP
Blog Post: Could Verify be the Perfect Candidate for Your Accounts Payable Team?
Interested?
Harness the power of Accounts Payable Automation for
QuickBooks Online
Discover how Agilico’s Verify can support you on your journey towards digital transformation.
