Automated Invoice Processing for Education

Effortless Invoice Processing.

For schools, colleges, or universities, managing a constant stream of supplier invoices can be a demanding task.

Without a simple and efficient system to handle payments and outgoings, invoice processing can quickly become overwhelming for busy finance and admin teams.

What if technology could automatically scan, categorise and post your invoices into IRIS Financials, and deliver visibility and control over all of your invoice processing activities? Introducing Verify…

Save a significant amount of time processing invoices

Reduce supplier invoice processing errors

Make your invoices easier to access and track

Avoid late supplier payment fees

Free up resources to concentrate on scaling up your business

Improve your financial reporting capabilities

Find Out How Verify Works

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Goodbye, manual invoice processing. Hello, Verify.

Verify is a cloud-based automated invoice processing system that helps make invoice processing easy for schools, colleges, and universities.

It is a transformative tool for IRIS Financial users, allowing you to automate key processes such as data capture, invoice coding and approval workflows, and financial tracking and reporting.

So how does it work?

Verify streamlines invoice processing by capturing and matching data automatically. It routes exceptions for approval and ensures the data posted to IRIS Financials is approved, correct and ready for payment. With full visibility and flexible reporting, Verify helps to prevent fraud and lets you stay in control every step of the way.

With Verify, education teams can focus on strategic priorities like managing budgets effectively and supporting student outcomes, while slow, repetitive tasks are seamlessly automated.

Verify is particularly beneficial for MATs and schools spread across multiple locations. Its ability to centralise and standardise invoice processing ensures consistency and visibility across all branches, providing property management companies and estate agencies with greater control over financial operations.

For schools seeking to enhance their sustainability efforts, Verify also supports eco-friendly operations by reducing the reliance on paper-based processes.

Supercharge Your Business' Invoice Processing

How Does The Process Work?

Extending to any type of document – electronic (Word, PDF and more) or traditional paper – automated invoice processing begins with intelligent scanning.

Key invoice fields are identified and captured, then data is sorted and categorised, following a set of pre-designated rules and logic. Invoice lines are automatically three-way-matched against your purchase orders and receipts to enable straight-through processing, saving your business a significant amount of time. If a receipt is now available, the invoice is matched to the PO before entering a matching stage. Should any information within an invoice be unidentified or inconsistent, it can be labelled as an exception and routed for manual approval. Once approval has taken place, an invoice is transferred to IRIS Financials for final payment.

Throughout the process, complete visibility is provided on the stage of each invoice, while posted invoices are archived within your chosen document, information or accounts management system.

And best of all, you can access the system at any time, from anywhere.

”Implementing Verify has transformed our invoice processing. The system is user-friendly, efficient, and has reduced manual entry, allowing us to focus on more strategic tasks.
Finance ManagerThe Skills Federation

Read the Full Case Study

Avoid Late Fees

Manually processing paper invoices increases the risk of late fees. Automating the process allows you to keep track of due dates and prioritise invoice payments.

Negotiate Discounts

By tracking invoices you can negotiate discounts with suppliers for early payments, ensuring that you always meet your commitments.

Agile Paper-Free Processing

The process can be 100% electronic, with no need for paper. You can also process invoices from anywhere, anytime.

Reduce Errors

By automating the extraction of data from an invoice you can significantly reduce the risk of typos, which can lead to incorrect payments and supplier queries.

Cut Unnecessary Waste

Many companies continue to print digital invoices before manually processing them – shifting to automated invoice processing removes the need to print, reducing unnecessary waste and costs.

Prevent Fraud

Automated Invoice Systems can validate supplier details on your finance system, reducing the risk of fraud.

Free up Resources

Not having to extract data from an invoice manually and check it against the purchase order line by line significantly reduces processing time. >90% of your time spent keying in hundreds of invoices can be saved.