- Reduced managed print costs
- Quality devices installed
- Smooth transition
Customer Profile
- Community arts charity
- Central Scotland
- 65 staff
- £2.5 m turnover
Creating Cost Savings Through a Smarter Managed Print Solution
About Impact Arts
Impact Arts is an award-winning community arts charity delivering life-changing art programmes for people of all ages across Central Scotland. Through the power of art and creative engagement, the organisation helps build confidence, develop skills and empower participants to achieve their potential.
With a strong focus on making a positive difference in the communities it serves, Impact Arts also recognises the importance of managing its operational costs effectively. As its existing managed print contract approached the end of its term and moved onto a rolling arrangement, the organisation took the opportunity to review its options.
In line with its contractor policies, Impact Arts put its photocopying and printing requirements out to tender, looking for a solution that could provide excellent value for money, reliable technology and a smooth transition from its existing setup.
”From introduction to interview, award to install, Agilico have been easy to work with from the off. They remained professional at all times and made realistic targets for the install of equipment and ensured no downtime at handover stage.
Blair SutherlandFacilities & Infrastructure Manager, Impact Arts
The Challenge
One of the key considerations for Impact Arts was cost. With its previous managed print contract entering a rolling period, costs had increased significantly, making it important to find a more cost-effective long term solution.
Impact Arts therefore wanted to identify a provider that could offer competitive pricing without compromising on the quality or reliability of its print environment. As a busy charity, it also needed confidence that any changeover would be carefully managed and would cause minimal disruption to its teams.
Following the tender process, Agilico progressed through to the interview and presentation stage. The solution, pricing and approach impressed the Impact Arts team, and Agilico was subsequently awarded the five-year managed print contract.
The Solution
The solution combined competitive pricing with high-quality hardware and a carefully planned implementation process. With cost savings being a key priority, Agilico worked closely with Impact Arts to develop a solution that met its requirements while providing strong value over the duration of the contract.
A significant part of the process was the planning undertaken ahead of the switchover. Through several planning conversations and email discussions, the teams were able to work through the practical arrangements in advance and ensure everyone was prepared for the change.
Agilico also liaised directly with Impact Arts’ IT contractor, helping to coordinate the installation and accommodate changes to the planned switchover date. This proactive communication helped make the transition as straightforward and seamless as possible.
The Results
The new managed print solution has delivered significant monthly cost savings for Impact Arts, providing a reliable and cost-effective approach to its printing requirements.
Alongside the financial benefits, the organisation has access to high-quality hardware that is straightforward for its teams to use. The combination of ease of use, product quality and responsive support has helped ensure the new solution meets the organisation’s day-to-day requirements.
By partnering with Agilico, Impact Arts has secured a five-year managed print solution that delivers both immediate cost benefits and a strong foundation for managing its print environment in the years ahead.
