Job role: Payroll Officer
Department: Finance
Location: Gateshead
Working Pattern: Monday to Friday (37.5 hours per week)
Office-based role with the potential for some remote work
Contract: Permanent
Reporting to: Finance Director
What we’re all about…
At Agilico we’re on a journey to build a better future for our people and planet. We’re proud to be the UK’s pioneering Circular-First workplace technology business.
From supporting the United Nations Sustainable Development Goals, implementing a wide range of environmental initiatives, and achieving Net Zero status by 2030, we’re dedicated to integrating sustainable practices throughout our operations.
We want our actions to cause a ripple effect across our business, our customers, our network and our supply chain. Every action, no matter how small, has the power to create meaningful change. Together, we can amplify our efforts and pave the way for a more sustainable tomorrow.
Job Summary
The Payroll Officer is responsible for the accurate and timely processing of payroll for employees within the company. This role involves handling payroll calculations, maintaining payroll records, and ensuring compliance with UK tax and employment laws. The Payroll Officer will collaborate closely with HR and Finance departments to ensure that all employees are paid correctly and on time.
Key Responsibilities
- Accurately process monthly payrolls for all employees.
- Collect and collate payroll data.
- Ensure all payroll transactions are processed efficiently and accurately.
- Calculate wages, including overtime, bonuses, annual leave, pensions and other variable pay components.
- Process statutory payments, including SSP, SMP, SPP, and SAP.
Compliance and Reporting
- Ensure compliance with UK payroll legislation, including HMRC regulations.
- Submit RTI (Real Time Information) to HMRC in a timely manner.
- Prepare and submit pension contributions to the relevant pension schemes.
- Assist with year-end payroll activities, including P60s and P11Ds.
Record Maintenance
- Maintain accurate payroll records, including employee data, tax information, and bank details.
- Update and maintain payroll-related databases and systems.
- Handle payroll queries and resolve discrepancies as they arise.
Collaboration and Support
- Work closely with HR to ensure payroll changes, such as new hires, terminations, and changes in contract terms, are processed accurately.
- Collaborate with the Finance team to reconcile payroll accounts.
- Provide payroll reports and analysis as required by management.
- Work closely with the third-party bureau (which runs the PAYE/NIC/pension calculations, prints payslips, etc) for gross payroll.
Customer Service
- Provide excellent customer service to employees regarding payroll matters.
- Respond to payroll-related inquiries and provide support as needed.
Qualifications and Skills
- A relevant qualification in payroll, accounting, or finance (e.g., CIPP, AAT).
- Strong numerical and analytical skills.
- Excellent attention to detail and accuracy.
- Good understanding of UK payroll legislation and HMRC regulations.
- Proficient in Microsoft Office, particularly Excel.
- Strong organizational and time-management skills.
- Good communication and interpersonal skills.
Experience
- Previous experience as a Payroll Officer or in a similar role.
- Experience with payroll software (e.g., Sage Payroll, Xero, or similar).
Personal Attributes
- Ability to work under pressure and meet deadlines.
- Discretion and confidentiality in handling sensitive payroll information.
- A proactive approach to problem-solving.
What we can offer you…
- Opportunities to progress and grow your career.
- 23 days holiday plus bank holidays, rising to 28 days after 5 years.
- Stakeholder pension scheme & life assurance benefit.
- Agile Perks reward platform offering discounts and great deals.
- Healthcare cash plan covering everyday expenses such as opticians, dentist etc.
- Cycle to work scheme.
- Volunteer Days.
- Referral bonuses if you nominate a friend or a new customer.
- Employee Assistance Programme – free advice on relationships, mental health and financial planning and more.
- Enhanced Maternity and Paternity scheme.
If any of this has sparked some interest, then please get in touch as we would love to talk to you more about our exciting journey to build a better future, and how you could become an integral part of it!
